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Facility Rental

Thank you for considering GateWay Community College (GWCC) for your next meeting or event. The facilities at GateWay are primarily used for the benefit of our student population and campus community. However, when space is available, we are pleased to support the needs of business, industry, and non-profit organizations.

The College has a variety of rental venues ideal for meetings, workshops, retreats, conferences, and/or special events. Centrally located, three miles from Sky Harbor International Airport and halfway between ASU's Tempe and Downtown Phoenix campuses, GWCC is the only community college accessible by five freeways, bus, and the METRO Light Rail. Note that reservations can be made no more than 12-weeks in advance. Allow 72 hours turn-around time.

Steps to Apply

  1. Review venue descriptions and rates below.
  2. Review requirements and guidelines below.
  3. Complete the Facility Rental Application.
1. Review Available Venues and Rates
Space Photo Gallery Capacity Rental Rate
Outdoor Amphitheater
  • Grassy space w/permanent stage. Tents, tables, & chairs can be brought in by the client.
  • Lighting to be brought in by the client for evening events
 Amphitheater Gallery Up to 250 $50 per hour
Auditorium/Multi-Media Room
  • Tiered classroom
 Auditorium Gallery Up to 100 $100 per hour (4 hour minimum)
Large Conference Room - 2,120 sq ft
40ft wide x 53ft long		 Large Conference Room Gallery 90 w/o tables
70 w/ tables		 $75 per hour (up to 4 hours)
$25 each additional hour
Small Conference Room - 1,418 sq ft
48ft wide x 31ft long		 Small Conference Room Gallery 80 w/o tables, chairs only
50 w/ rectangular tables
56 w/ round tables (8 seats per table)		 $40 per hour (up to 4 hours)
$15 each additional hours
Lecture Classroom Lecture Classroom Gallery Range from 15-60 $75 per hour (up to 4 hours)
$25 each additional hour
Computer Classroom Computer Classroom Gallery Range from 24-40 $100 per hour
Maintenance/Custodial—required   N/A $30 per hour (4 hour minimum)
College Safety—required if event is not held during standard business hours   N/A $30 per hour (4 hour minimum)
Technology Crew—available upon request
Required if event held on Saturday/Sunday		   N/A $30 per hour (4 hour minimum)

2. Review Requirements and Guidelines

Certificate of Liability Insurance Required

Vendors/contractors doing business with the Maricopa County Community College District are required to provide a certificate of insurance.

The certificate must contain the following:

  • MCCCD named as certificate holder:
    Maricopa County Community College District
    2411 W. 14th Street
    Tempe, AZ 85281
    ATTN: Risk Management
  • MCCCD named as an additional insured:
    Maricopa County Community College District, its agents, officers, officials, employees, and volunteers are hereby named as additional insured as their interests may appear.
  • 30-day cancellation notice

The certificate must also include, at a minimum, the following insurance coverage:

  • General Liability (GL) = $1,000,000
  • Automobile Liability (AL) = $1,000,000
  • Workers' Compensation (WC) = statutory limits

Certain employers may be exempt from Workers' Compensation. If so, a letter attesting to the exemption must accompany the certificate.

Other types of coverage and limits may be required, depending upon the exposures. You can check the MCCCD FAQ's about the types of coverage needed; and the Minimum Limits Guidelines (pdf) for the exposure level of various jobs and the District's insurance requirements for them.

For questions or to schedule a facility tour, please call: (602) 286-8068

  1. Room rental rates
    • No non-profit rates
    • Rental rates vary based on the size and type of facility.
    • Facilities used on a Saturday/Sunday will be charged for maintenance and security separately at $30.00 per hour.
  2. IT Support
    • If software needs to be downloaded on GWCC computers, the company must contact GateWay IT Support and will be invoiced for the service.
    • Facility used on a Saturday/Sunday will be charged for IT support separately at $30.00 per hour.
  3. Facility Use Agreement
    • A Facility Use Agreement must be reviewed by the user and must be signed. Once the user has signed the agreement they are accepting MCCCD terms and conditions.
    • The Facility Use Agreement will be forwarded to the Vice President of Administrative Services for signature.
  4. Catering
    • If snacks are to be provided at the function, the snacks must be pre-packaged.
    • If an outside catering company is going to be used, a food handler's card must be provided before any catering occurs.

3. Complete the Facility Rental Application


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