Facility Rental

Thank you for considering GateWay Community College (GWCC) for your next meeting or event. The facilities at GateWay are primarily used for the benefit of our student population and campus community. However, when space is available, we are pleased to support the needs of business, industry, and non-profit organizations.

The College has a variety of rental venues ideal for meetings, workshops, retreats, conferences, and/or special events. GateWay is centrally located at 108 North 40th Street in Phoenix, just north of the Sky Harbor International Airport and halfway between ASU's Tempe and Downtown Phoenix campuses. GWCC is the only community college accessible by five freeways, bus, and the METRO Light Rail. Note that reservations can be made no more than 12-weeks in advance. Allow 72 hours turn-around time.

For quotes on room rates, please email Ceci Soto.

Steps to Apply

  1. Review venue descriptions.
  2. Review requirements and guidelines below.
  3. Complete the Facility Rental Application.

Campus and building maps, or a virtual tour, can be viewed at www.gatewaycc.edu/maps

Available Venues and Rates

Outdoor Amphitheater

Capacity: Up to 250

  • Grassy space with permanent stage
  • Tents, tables, and chairs can be brought in by the client
  • Lighting to be brought in by the client for evening events
Auditorium/Multi-Media Room (CH 1106)

Capacity: Up to 100

  • Tiered classroom with fixed tables
  • Advanced/HD video streaming/capturing enabled
Multi-Purpose/Multi-Media Copper Room (IE 1302)

Capacity: Up to 232

  • 3,343 sq ft
  • Flexible set-up options can include 136 retractable tier seats
  • Advanced/HD video streaming/capturing enabled
Large Conference Room (MA 1100 N&S)

Capacity: 70 with tables, 90 without tables

  • 2,120 sq ft
  • 40ft wide x 53ft long
  • Live video streaming/capturing enabled
Small Conference Room (SO 1330)

Capacity: 50 with rectangular tables, 56 with round tables or 80 with chairs only

  • 1,418 sq ft
  • 48ft wide x 31ft long
  • Live video streaming/capturing enabled
Mezzanine (IE 2302)

Capacity: Up to 75

  • 1,423 sq ft
  • Can overlook Copper Room, including audio connection
Garden Patio (IE 2000)

Capacity: Up to 269

  • 4,037 sq ft
  • Patio will not be open to public traffic
The Deck (IE 3000)

Capacity: Up to 297

  • 4,498 sq ft
  • Patio will not be open to public traffic
Lecture Classroom

Capacity: Range from 15-60

  • Live video streaming/capturing enabled in selected classrooms
Computer Classroom

Capacity: Range from 24-40

Requirements and Guidelines

Certificate of Liability Insurance Required

Vendors/contractors doing business with the Maricopa County Community College District (MCCCD) are required to provide a certificate of insurance.

The certificate must contain the following:

  • MCCCD named as certificate holder:
    Maricopa County Community College District
    2411 W. 14th Street
    Tempe, AZ 85281
    ATTN: Risk Management
  • MCCCD named as an additional insured:
    Maricopa County Community College District, its agents, officers, officials, employees, and volunteers are hereby named as additional insured as their interests may appear.
  • 30-day cancellation notice

The certificate must also include, at a minimum, the following insurance coverage:

  • General Liability (GL) = $1,000,000
  • Automobile Liability (AL) = $1,000,000
  • Workers' Compensation (WC) = statutory limits

Certain employers may be exempt from Workers' Compensation. If so, a letter attesting to the exemption must accompany the certificate.

Other types of coverage and limits may be required, depending upon the exposures. You can check the MCCCD FAQ's about the types of coverage needed; and the Minimum Limits Guidelines (pdf) for the exposure level of various jobs and the District's insurance requirements for them.

For questions about the facility rental process, call: (602) 286-8284; to schedule a facility tour, please call: (602) 286-8050

  1. Room rental rates
    • No non-profit discounts
    • Rental rates vary based on the size and type of facility.
    • Facilities used on a Saturday/Sunday will be charged for maintenance and security separately at $30.00 per hour.
  2. IT Support
    • If software needs to be downloaded on GWCC computers, the company must contact GateWay IT Support at (602) 286-8411; renter will be invoiced for the service.
    • Facility used on a Saturday/Sunday will be charged for IT support separately at $30.00 per hour.
  3. Facility Use Agreement
    • A Facility Use Agreement must be reviewed by the user and must be signed. Once the user has signed the agreement they are accepting MCCCD terms and conditions.
    • The Facility Use Agreement will be forwarded to the Vice President of Administrative Services for signature.
  4. Catering
    • If snacks are to be provided at the function, the snacks must be pre-packaged.
    • If an outside catering company is going to be used, a food handler's card must be provided before any catering occurs.

Application Form

If you are interested in renting one of our facilities, please complete the Facility Rental Application.